How to Organize a Corporate Photoshoot (2020 Guide)

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You may be wondering if hiring a corporate headshot photographer is worth the cost. How you represent your people and brand to your customers is important to attracting business. Having professional headshots puts your business and its people in the best light, giving you the edge that can help you to succeed in your industry. Rest assured, investing in high-quality corporate and business headshots is crucial.

So where do you begin? Hiring the right photographer is one thing, but there’s much more to it. Here’s how to successfully organize a corporate headshot photoshoot.

Steps to Organizing a Corporate Headshot Photoshoot

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Whether you’re a small boutique agency or company with hundreds of employees, organizing a corporate photoshoot requires attention to detail, coordination, and setting of expectations for getting what you want:

  1. Define roles and responsibilities. Who will decide on the location? Color schemes? Booking the photographer? Make a list of everything that needs to be done, then assign them out to your team.

  2. Determine your “style” or “look”. What story are you telling about your business with your headshots? Do you want a casual, laid-back style or do you prefer more traditional headshots of your employees? Every company has a slightly different mission. Define yours.

  3. Present your ideas. Think about how you want your corporate headshot photoshoot to look and feel. Brainstorm and present ideas until you narrow down the best option.

  4. Manage time. If not well organized, it’s easy for a corporate photoshoot to take much longer than expected. Plan ahead and try to stay on schedule throughout the process.

  5. Create a detailed schedule. Create a schedule for the day of the photoshoot. Add in time buffers throughout the schedule in case there are any issues or delays.

  6. Make lists. Print copies of lists that include who will be in each photo, where the photo will be taken, any required props, and more.

  7. Get everyone together. Remind your team about the photoshoot in advance and the day before. Make sure everyone arrives on time on the day of.

  8. Create a contract (if needed). It’s always smart to have a contract, which ensures you and the photographer are on the same page regarding the details of the photoshoot, pricing, etc.

  9. Choose a style for the company. The best corporate headshot photoshoots have a cohesiveness to all the photos such as the same color scheme or a similar look.

What to Avoid Wearing During a Corporate Headshot Photoshoot

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Now that you know how to plan your headshot photoshoot, let’s talk about what to avoid. Here are guidelines on what to avoid wearing during the photoshoot. The following could take away from the professionalism of your corporate photoshoot:

  • Shirts with busy, mixed patterns

  • Clothes with large, obvious logos

  • Shimmery or glittery makeup

  • Bright colors

  • Experimental hairstyles

  • Avoid using new skin or makeup products a few days before the photoshoot to minimize skin reactions

Schedule Your Next Corporate Photoshoot with Brian

Ready for your corporate headshot photoshoot? Contact Brian K Creative today to book your appointment for your corporate photoshoot in the Bay Area. As an experienced corporate headshot photographer, I’ll make sure to present your company in the best possible light while letting your personalities shine.

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